Treasury

Current DCAC budget: Budget 2008-9

Most recent DCAC accounts: Accounts 2006-7

Most recent DCAC mid-year report: Mid-year Report 2007-8

1. The Annual Consumable Grant (ACG):
   The ACG is to cover all expenditures during the year that the club/society incurs as part of its running costs. The expenditure is intended not to have any great lasting material value or material use for the club/society, and is purely the funds needed to improve and run the club/society
   
   
   At the beginning of each academic year the President/Captain of each (affiliated) society must apply for a grant, by submitting an ACG Application Form. Any society which does not apply for a grant at the beginning of Michaelmas will receive no funding that year. The deadline this year is midnight, Wednesday 7th Oct 2009.
   
   
   How to claim this money:

   Send a completed ACG Reimbursement Form with accompanying receipts/invoices to the JCR Treasurer.

   It is much easier for the Treasurer if applications for reimbursement are made throughout the year, instead of all at once at the end of the year. Claims must be submitted within the academic year to which they relate. Late claims cannot be reimbursed.

   Provided the expenditure can be met within your ACG budget and meets the DCAC spending regulations (below) then it will be approved and reimbursed/paid as quickly as possible.
   
   All ACG spending must meet the following regulations:
   1. More than one member of the society/club directly benefits from the spending.
   2. No money must be spent on alcohol.
      Sports teams may only spend on sports-related expenses (no socials).
      Academical societies may subsidise a social event but no money can be spent on alcohol. Speaker expenses can be reimbursed in the normal way.
   3. - Only academic societies can spend money on food.
      - Meals can only be subsidised up to a maximum of 50% per head
      - Only meals in College can be subsidised
   4. The spending is for an item with no significant lasting material effect on the club, i.e. is consumable within the financial year. For anything which lasts longer (e.g. new kit) use the separate DCAC Depreciation Fund (below).
   5. The spending must be approved by the authorised holder of the budget, typically the captain or president of the club/society.
   6. The DCAC will not subsidise any society tours. This excludes the choir, which can receive a donation from DCAC if approved by the DCAC Committee – this is due to the tradition of the choir establishing strong alumni/donor links whilst on tour.


2. The Depreciation Fund:
   This is a communal fund, shared by all DCAC Clubs/Societies, as well as other interests. It is for the purpose of funding kit and equipment purchases that are needed by clubs/societies.
   There are two principles that guide the use of the Depreciation Fund:
   1. the expenditure should be for kit and equipment that has a lifetime of more than one year, and therefore has a lasting benefit and effect on the club/society.
   2. the expenditure should be less frequent than annual, representing the fact that it is a substantial/significant cost that is only incurred over a period greater than the ACG provides for.
   Applications for funding from the Depreciation Fund are authorised by the DCAC Committee. For more information on accessing this fund please contact the Junior Treasurer BEFORE you purchase ().

• Downing Entertainments Society
• Downing College Rugby Union Football Club (DCRUFC) (due to Varsity match ticket sales and tours)
• Choir (has additional sources of funding and tours)
• Downing Dramatic Society (used for processing cash from event ticket sales)
• Cranworth Law Society (has additional sources of funding)
• Danby Society (has additional sources of funding)
• Maitland Historical Society (has additional sources of funding)
• The Grffin (has additional sources of funding) - April 2009

In addition the following two guidelines must also be met:
1. the signatory must have the legal authority to sign a sponsorship agreement
2. all funds must be remitted and banked before merchandise, kits, etc are ordered (i.e. the money must be ‘up-front’)