Downing JCR > The JCR > Minutes > JCR Committee Meeting 20/5/2003

Minutes for JCR Committee Meeting, 20th May 2003

Present:

• Ian Redding (President) (Chair)
• Josh Lewison (Vice-President)
• James Bell (Treasurer)
• Farzana Hakim (Women's)
• Tony Evans (Men's)
• Matthew Mayer (Communications)
• Ross McElwain (Academic Affairs)
• Malcolm Parry (Services)
• Katie Lawson (Welfare)
• Jenny Duggan (Ents)
• Rachel Reeves (Green)

Apologies Received from:

• Nick Drinnan (External)
• Fiona Womack (Target)

Summary of Main Points of Meeting:

1. Welcome
   • The minutes of the last meeting were approved
   • Matters arising:
     • Stationery being ordered shortly (Matt/Josh)
     • PAT testing
       • Ian spoke to Bursar and Maintenance.
       • College were charged between £2 and £2.50 per item, average 12 items per room. Kitchen appliances charged for extra. Hence College were subsidising about £10/room.
       • Testing is a legal requirement.
       • Next year, may be done in house (staff member is going on a course). Cost should not increase, may decrease. Want to be told of cost in advance.
2. JCRC Working Practice
   • Matt circulated the 'Orange Sheet', with guidelines for JCR internal communication
   • This met with general approval
3. May week Events
   • Superhall
     • Date now fixed for Tuesday 17th June, 7.30pm
     • Agreed to make cost £9pp. This gives £1.50pp for the 'theme'
     • Agreed to move forward on Josh's Harry Potter idea
     • Details will be finalised after exams
     • Discussed: number of tables (4 houses?), owls, prizes, Quidditch, banners, fancy dress, roles for fellows
     • Can be publicised soon
     • Use SMS to promote May Week events
   • Light
     • Date now fixed for Monday 16th June, 9pm
     • Ian circulated copy of invitation for gentle mocking and subsequent approval
     • Jenny and Ian to sign the invitations?
   • Anti-Climax: no event on Friday; Whitby have booked Paddock marquee.
4. JCR Garden Party
   • Farzana can get cheap Shark from the CU Hockey Club
   • Tony is finalising budget, will make purchasing decisions based on that.
5. Bar opening hours in May Week
   • Monday-Thursday, 2pm-6pm
   • Bar have various plans for May Week
6. Any Other Business
   • Josh attended Wayfinding Committee. Report available in Office.
   • Some tasks for Malcolm: photocopying, ironing and washing machine breakages.
   • Webcam: offline after privacy complaint
   • James attending investments committee tomorrow
   • CUSU setting up FAIR (Fight Against Increased Rents). Downing rent decision process after Christmas
7. Date of next meeting
   • Next Tuesday, 27th May, 7pm
   • Those with exams are excused.

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